Manage your Organizations from Alpha to Zeta

Documents

The documents section is organized in two categories: “Exec Only” and “All Members.” This space can hold any documents your organization needs access to.

Announcements

Keep key information front and center. Announcements are a one-way communication tool for executive teams to share important updates with members.

Group Messaging

Easily communicate within custom groups across your organization. Screenshots are disabled for added privacy, and notification settings can be managed by executives, ensuring members stay engaged by disabling the ability to mute important conversations.

Directory

Quickly find and save contact information for anyone in your organization. Easily sort by all members, executives, or new members to connect with the right people fast.

Photo Albums

Albums are automatically created for every event on Chptr, or you can make custom albums for any occasion. Easily browse photos using tags or “taken by” filters.

Calendar

Your organization’s calendar is automatically updated with every event created in Chptr. Simply click on any event to view all the details and stay in the loop.

Event Details

Each event includes detailed, customizable information tailored to your organization’s needs. Everything from excuse deadlines, location, and attendees, to number of invitations, points awarded, and so much more.

Attendance

On the Web Portal, administrators can access detailed rosters with attendance data for every event. Chptr software tools, such as check-in and check-out features, make managing attendance across events and tracking participation simple and seamless.

Excuses

Members can easily submit excuses through the app and track their approval status. Executives can review submissions using the Web Portal, and long-term excuses make it easy to manage ongoing conflicts without repeated requests.

Point Systems

Create up to eight customizable point categories, with the ability to reset them by semester, month, year, or any time frame that fits your organization’s needs.

Attach Points to Events

Easily attach points to any event when you create it. Members earn them automatically when they check in.

Ongoing Point Opportunities

Set up ongoing point opportunities that members can submit to at any time. They simply add a description and photos for review, making it easy to reward participation outside of scheduled events.

Show or Hide Point Leaderboard

The points leaderboard gives everyone a clear view of where they stand with points in real time. Admins can choose to show or hide the leaderboard, making it as competitive, or as private, as your organization prefers.

Keep Track of Pending, Approved, and Denied Requests

Easily track your submitted point requests and see how many points you’ve earned or still need to reach your goals.

Paid Events

Attach tickets to any event and let members and guests purchase directly in the app. Executives can track RSVPs and ticket sales, as they come in, making event management simple and organized.

Fines

Generate fine reports directly from attendance records. You can utilize in coordination with your organization’s existing billing system or bill fines directly through Chptr for a seamless process.

Vendor Payments

Pay vendors right through Chptr by credit card, ACH, or even uploading a check. Chptr keeps records organized, sends reminders for upcoming payments, and works alongside your current billing system for a smooth, stress-free process.

Invite your vendors

Easily add any vendor that’s not already in Chptr. This allows you to pay them through the platform and saves their information — making it simple to pass vendor details to future executives.

Discover and Hire Vendors

Find the perfect vendors for any event by filtering by occasion. Preferred Vendors feature detailed profiles in the Chptr platform, making it easy to compare options and hire with confidence.

Request and View Quotes

Easily request and review quotes from multiple vendors at once. Compare options side-by-side before making your decision.

Record Keeping

Store all contracts, job records, vendor messages, invoices, and payments in one place. Everything is saved year-after-year, giving new executives a clear history to reference, ensuring nothing gets lost in transition.

Vendor Messaging

Communicate directly with your vendors through the app or web about quotes and jobs. Vendors can’t message you first without your approval, and all conversations are saved year-after-year for easy reference.

Message Vendors