Manage your Organization
from Alpha to Zeta

Documents

Organize important chapter documents in one central place with separate spaces for Exec Only and All Members. From internal files to chapter-wide resources, everything stays easy to access and easy to manage.

Announcements

Keep important updates visible and organized. Announcements give executive teams a clean, one-way communication tool for sharing key information with the entire chapter.

Group Messaging

Communicate easily within custom groups across your organization. Built-in controls help executive teams keep communication productive, while privacy settings add an extra layer of confidence for members.

Directory

Quickly find the right contact information across your organization. Sort by members, executives, or new members to connect faster and keep your chapter more organized.

Photo Albums

Every event created in Chptr automatically generates a photo album, with the ability to create custom albums anytime. Browse photos by tags or filters to make memories easy to find and share.

Calendar

Your chapter calendar updates automatically with every event created in Chptr. Members can click into any event to view details, stay informed, and keep up with what’s ahead.

Event Details

Customize each event with all relevant information. From time, location, and attendance to excuse deadlines, invitations, points, and more, Chptr helps keep everything in one place.

Attendance

Access clear attendance records for every event through the Web Portal. With tools like check-in and check-out, tracking participation becomes simple, accurate, and easy to manage.

Excuses

Members can submit excuses directly through the app and track their status in real time. Executives can review and manage submissions in the Web Portal, while long-term excuses make ongoing conflicts easier to handle.

Point Systems

Build a point system that fits your organization. Create up to eight point categories that reset on the schedule that works best for your chapter; by semester, month, year, or a custom timeline.

Attach Points to Events

Assign points to events during setup, and members earn them automatically when they check in. It is a simple way to connect participation with accountability.

Ongoing Point Opportunities

Create ongoing point opportunities that members can submit to at any time. They can add a description and upload photos for review, making it easy to reward involvement beyond scheduled events.

Leaderboard Controls

Give members visibility into their progress with a real-time points leaderboard, or hide it when a more private approach fits your chapter better. Chptr gives your admins the flexibility to choose.

Request Tracking

Easily track your submitted point requests and see how many points you’ve earned or still need to reach your goals.

Paid Events

Sell tickets through the app for events, formals, and other experiences. Executives can track purchases and RSVPs in real time, making event management more organized from start to finish.

Fines

Generate fine reports directly from attendance records and manage them alongside your existing billing process or through Chptr itself for a more seamless workflow.

Vendor Payments

Pay vendors through Chptr by credit card, ACH, or check upload. Chptr keeps payment records organized, sends reminders, and works alongside your current financial processes to create a smoother experience for your chapter.

Add Your Vendors

Bring your own vendors into Chptr, if they are not in the system. This makes it easy to submit payments through the platform, store information, and preserve history for your future executive teams.

Discover and Hire Vendors

Explore vendors by category and occasion to find the right fit for any event. Preferred Vendors and Chptr Collective Partners feature more detailed profiles, giving your team more confidence when comparing options and making decisions.

Request and Compare Quotes

Request quotes from multiple vendors and review them in one place. Comparing options side by side makes it easier to move faster and make better decisions.

Record Keeping

Keep contracts, quotes, invoices, messages, payment history, and job records organized in one central system. Everything is saved year after year, giving incoming executives the context they need and reducing transition loss.

Vendor Messaging

Start conversations with vendors directly inside the platform and keep communication connected to quotes, jobs, and payments in one place. Conversations stay organized, searchable, and tied to the work itself, creating a more professional process for both students and vendors.

Custom Merch Shop

Make merch ordering easier for members with a fully integrated shop built directly into the Chptr home page. From reminders to payments, everything stays organized in one place.

Automated Purchase Reminders

Send automatic reminders to members to place their merch orders before deadlines. No more chasing people down or sending multiple follow-ups manually.

Personalized Order History

Members can view their past and current orders directly in the app, making it simple to keep track of what was purchased and when.

Flexible Payment Options

Allow members to pay directly through the portal or add purchases straight to their chapter bill, giving your organization flexibility in how orders are managed.

Vendor Flexibility & Cash Back Opportunities

Use your organization’s favorite vendors or order use a Chptr Collective Partner to get the best service, as well as cash back opportunities for your chapter.

Alumni Status

Keep your alumni connected long after graduation with tools designed to strengthen engagement and simplify communication.

Graduate Seniors Seamlessly

Easily transition graduating seniors into alumni on the platform to maintain accurate records and long-term connections with your members — both past and present.

Meals, Elections, and Voting Tools